Privacy Policy

1.1 Policy


This Privacy Policy covers the Portt website ( and associated Portt services, such as Portt (http://*, http://* and http://*

Client Data:

We use Client Data for marketing purposes to make our Clients aware of new products, offers, events and product upgrades that they might find useful. We also send relevant business communications and support related information to keep you informed about our services and business updates and certain products and services provided by our selected partners.

Marketing Leads and Prospective Clients: 

We use your Personal Data for marketing purposes to make our prospects aware of products, offers, events that they might find useful. We also send relevant business communications to keep you informed about our services and business updates and certain products and services provided by our selected partners.

The Personal Data we collect from Clients, Marketing Leads and Prospective Clients will be used for the following purposes:

  • Direct Marketing
  • Updates regarding products and services 
  • Providing our products and services via our selected sales and delivery partners
  • Event Invites
  • Surveys 

Our legal basis for processing your Personal Data:

  • Legitimate interest – telemarketing, B2B/B2G email marketing
  • Consent – email marketing based on individual opt-in (and please also see data sharing below)
  • Any legitimate interests pursued by us, or third parties we use or selected partners that we work with, are as follows:
  • Promoting our products
  • Product upgrades and updates to existing customers

The legitimate interests specified above are related to the products and services you currently use from Portt (if you are an existing customer), products and services provided by Portt that you don’t currently use or products and services that would be of interest to your company, the sector you operate in or the job role you hold.

Leads and Clients can withdraw consent at any time by sending Portt an email or by using the unsubscribe link on any marketing email that is sent by Portt.

Client Data means Personal Data we collect from visitors to our websites, data we collect about our customers or prospective customers, vendors, service providers, professional advisers, consultants and other third parties in the course of doing business.

Portt is the Data Controller in relation to Customer Information.

Customer Data

As a Data Processor, we will process all Customer Data strictly on behalf of our customers in accordance with our contractual agreements with them and/or as required or permitted by law.

Customer Data means Personal Data which our customers and/or their end-users input or upload into the customer portals or services provided to them by Portt. This does not include Client Data collected directly by Portt for business activities such as sales and marketing.

Portt is the Data Processor in relation to Customer Data.

1.2 Information Collection and Use


While using our Sites, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to your name (“Personal Information”).

Portt is committed to protect the privacy of our customers. This privacy policy applies to and the Portt web application owned and operated by Portt.

Portt will share the collected information in order to respond to warrants for investigations, court orders, legal process, or to investigate, prevent or take action regarding illegal activities, suspected fraud, or situations involving potential threats to the physical safety of any person, violations of Portt’s terms of service, or as otherwise required by law.

Out of respect for your privacy, you may choose to stop receiving our marketing emails by following the unsubscribe instructions included in all emails. If you purchase a service, you can still opt out of marketing related emails however you cannot opt out of service related announcements.

Our web site may include Social Media Features, such as the Facebook Like button, and Widgets, such as the Share This button or interactive mini-programs that run on our site. These Features may collect your IP address, which page you are visiting on our site, and may set a cookie to enable the Feature to function properly. Social Media Features and Widgets are either hosted by a third party or hosted directly on our web site. Your interactions with these Features are governed by the privacy policy of the company providing it.

1.3 Data Retention


Portt will retain Client Data for as long as is needed to provide the subscribed services to our customers. 

Where we process and store Client Data for marketing purposes, if you opt-in to receive marketing communications from us, until you opt-out. If you do not opt-in, but choose to get in touch with us using the Contact Us form on our website, we will retain your data for 12 months in order to communicate with you.

We retain Customer Data processed by us for as long as necessary for the purpose for which it was collected in line with our contractual agreement with our Suppliers.

We may retain Customer and / or Client Data for longer periods where required by applicable law or regulation, or to establish, exercise or defend our legal rights as provided for in the data protection legislation.

1.4 International Users


By using our web site, in most cases you will transfer data to Australia. By choosing to visit our web site or otherwise provide information to us, you agree that any dispute over privacy or the terms contained in this Privacy Policy will be governed by the law of NSW, Australia and the adjudication of any disputes arising in connection with us or our website will be in accordance with the laws of NSW, Australia. You agree that any dispute arising from or relating to the subject matter of this Privacy Policy shall be governed by the exclusive jurisdiction and venue of the State and Federal courts located in NSW, Australia.

1.5 Log Data


Like many site operators, we collect information that your browser sends whenever you visit our Site (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Site that you visit, the time and date of your visit, the time spent on those pages and other statistics.

In addition, we use third party services such as Google Analytics that collect, monitor and analyse this.

1.6 Communications


We may use your Personal Information to contact you with newsletters, marketing or promotional materials.

1.7 Cookies


Cookies are files with a small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive. Like many sites, we use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Sites.

1.8 Security


The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage, is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.

1.9 Changes to This Privacy Policy


This Privacy Policy is effective as of 01/06/2016 (replace with go live date) and will remain in effect with respect to any changes in its provisions in the future, which will be in effect immediately after being posted on this page. We reserve the right to update or change our Privacy Policy at any time and you should check this Privacy Policy periodically. Your continued use of the Service after we post any modifications to the Privacy Policy on this page will constitute your acknowledgment of the modifications and your consent to abide and be bound by the modified Privacy Policy. If we make any material changes to this Privacy Policy, we will notify you either through the email address you have provided us, or by placing a prominent notice on our website.

1.10 Rights and Contact Info


Upon request, our Data Protection Officer will provide you with information as to what personal data we store in relation to you. Should your personal data be incorrect, you may have it rectified. You may also revoke your consent to use your personal data in the future, in whole or in parts, or request deletion of your personal data.

Please direct such requests, or other questions regarding this privacy statement or the privacy practices of Portt to our 

Data Protection Officer:

Level 2, 51 Walker Street 

North Sydney 2060