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Gain control of your contract lifecycle management

Automate activity, streamline approval and management flows, and capture rich data with Portt’s industry-leading, user-friendly contract lifecycle management software.

  • Significantly improve cost savings and efficiency
  • Unparalleled analytics and insights
  • Seamless integration with ZERO down-time
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We help the very best with their procurement.

Boost your business with our carefully curated features

Improve efficiency

Improve your operational efficiency through a systematic, monitored and consistent approach

Make smarter decisions

Track live operational analytics and management reporting, enabling faster and smarter decision making

Ensure compliance

Ensure contract compliance through complete transparency on all contract management activities

Reduce risks

Reduce exposure to risks by complying to audit and legislative requirements

Strengthen outcomes

Improve decision making with easy- to-read dashboard reports and information at your fingertips

Improve workflow

Improve workflow and template capability developed with sector expertise

Track contracts

Easily embed and track contract milestones and obligations using functional and interactive tools

Increase productivity

Drive efficiencies in your contracting process through a single authoring, approval and execution tool

Enhance your profile

Dramatically enhance your council procurement profile

Detailed contract register

Store all key contract information (such as compliance activities, milestones, costs, and forecasting) in one spot!

Unparalleled insights

Unparalleled analytics with insight-drawing capabilities that integrate seamlessly with existing technology

Superior cost management

Manage approval workflows, contract costing, lifecycle times and project scope with ease

Automation and templates

Speed up performance management, tasks and contract management plans with templates and automation

User-friendly interface

Keep track of audit trails, approvals, variations, and contracts conveniently online via a user-friendly interface

Master panel management

Track and manage all forms of master contracts with advanced master agreement and panel management

Strategic task management

Experience easy, strategic management of general tasks, milestones, obligations, and compliance activities against contracts

Risk and issue templates

Reduce and manage risk with advanced risk and issue templates specific to each procurement and contract type

Contract collaboration

Collaborate in real-time with internal and external stakeholders, including obtaining and sharing eSignatures and documents

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Experience a seamless integration

Ensure high adoption across your organisation with integration points into all your commonly used business systems.

Buy-side or sell-side, it can all be done with Portt

Procurement Lifecycle

Planning
  • Business cases
  • Market analysis
  • Specifications and requirements
  • Endorsements and approvals
  • Budget and costings
Source
  • Procurement management plans
  • Benefits and outcomes
  • Documentation development
  • Evaluation plans
  • E-sourcing
Award
  • Evaluation and negotiation
  • Recommendations and approvals
  • Contract document development
CLM Diagram

Contract lifecycle management

  • Governance and compliance
  • Risk management
  • Performance management
  • Financial management
 

Procurement Lifecycle

Planning
  • Business cases
  • Market analysis
  • Specifications and requirements
  • Endorsements and approvals
  • Budget and costings
Source
  • Procurement management plans
  • Benefits and outcomes
  • Documentation development
  • Evaluation plans
  • E-sourcing
Award
  • Evaluation and negotiation
  • Recommendations and approvals
  • Contract document development
CLM Diagram

Contract lifecycle management

  • Governance and compliance
  • Risk management
  • Performance management
  • Financial management
 
Risk

Risk assessments; risk categorization; risk and issue log; corrective development plans

Onboarding

Tiered onboarding; insurances and certificates; stakeholder mapping; supplier inductions

Due Dilligence

Financial assessments; data and ICT risk assessments; sceduled routine questionnaries

Performance Management

Supplier scorecards; KPI and SLA management; supplier satisfaction questionnaries

Sustainability

Modern slavery risk assessments; environmental impact assessments; social and cultural impact assessments

Relationship Management

Supplier tiering; engagements and meeting calendar; innovations and improvements

Compliance & Contextual
KPI, SLA, and Performance
Trend and Spend

Have some questions? We have answers!

The sourcing module manages all compliance and approval activities, providing structured gateways to the user based on the client’s requirements. The module also captures all sourcing related metadata around purchasing categories, financial year forecasts, and savings and benefits realisation.

The contract module provides organisations with a user friendly, mature contract management offering. Portt provides a solid, robust contract management tool that addresses contract processes, contract compliance, contract risk management, milestone management, personnel management, variations, renewals, extension and all contract financial information.This is supported by Portt's powerful analytics capability which allows organisations to gain a constant, high level of transparency across all contracts past and present, and all association evaluation and performance related Search.

Providing a complete picture of organisations spend is supported by Portt's metric, cost and metadata capabilities. This information is married up with an organisations ERP actual spend data, to create powerful, accurate reporting. The system provides a range of out of the box spend analysis reports, with the capability to deliver additional ad-hoc reporting as per client requirements. Portt's spend analysis capabilities focus on three main metrics: Spend is captured by contracts, categories, cost centres and more. The system also provides spend analysis against head/purchasing agreements, internal projects and programs and cost centres

  • What is the organisation really spending?
  • Which suppliers are the organisation spending on?
  • Are benefits and deliverables for that spend being realised?

Portt enables strategic management and control of purchasing categories for category managers and category reporting. The system stores and allows for the administration of a range of purchasing categories, both in the form of ERP associated accounts codes and higher level, user-defined categories. These categories are against procurements, contracts, and vendors and internal business units. Category management is also available for association and reporting against organisational projects and programs, providing high-level oversight across broader organisational category management.

Portt provides a detailed vendor (supplier) management module, capturing all key supplier information such as contact details, insurances and other reporting metrics such as organisation size, SME identifiers and more. This vendor management module also serves as a key integration point between ERP solutions around supplier information.

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